Enrollment

1. Using your email address**, create a new Lotterease account or log into an existing account: Lottery Application: https://app.lotterease.com//cgi-bin/sl_V2_1.pl?nav=Parents_Registration&account_id=1078)
2. Enter the Parent/Legal Guardian’s contact information
3. Enter your student’s full name and date of birth
4. Select the school you want to apply to: “Coweta Charter Academy”, then select “Enter the Lottery”
5. Select a lottery/grade level
6. Select “submit”
7. Be on the lookout for communications from Lotterease that will keep you updated on your lottery application status.

Lotterease Parent Manual 

Coweta Charter Academy uses a third-party system, Lotterease, to run our enrollment lottery to ensure transparency and fairness. Since Lotterease is an independent system, school staff do not have the ability to manipulate or adjust the lottery outcome.  In addition, all activity that takes place with your application is tracked in a history log that you can view at any time by logging into the Lotterease parent portal.

After our open registration period closes, all applications in Lotterease are updated. At that time, you will receive emails from Coweta_Charter@lotterease.com notifying you that an account has been created and that your child(ren) and were entered into the lottery.

You will be able to login to your account and change the password once it is created. Keep your login information to use this same account to apply for Coweta Charter Academy for future years.. Login here: https://www.lotterease.com/parent_login.html?account_id=1078

NOTE: Please be sure to add Coweta_Charter@lotterease.com as an email contact to ensure important emails do not go to spam.

The 2024-2025 Lottery will run on February 28, 2024. You will receive communications (email and/or text) between February 28th and March 4th if your child was selected or waitlisted.

Anonymous lottery applicant list: https://app.lotterease.com/cgi-bin/sl_V2_1.pl?session_id=&user_id=&account_id=1078&nav=Parents_Applicants_List

All applications submitted within the Open Enrollment period will have an equal opportunity for admission, regardless of whether they are submitted on the first day or the last day of Open Enrollment.

How to Apply

Enter our Enrollment Lottery by completing the following steps:

1. Using your email address**, create a new Lotterease account or log into an existing account: Lottery Registration
2. Enter the Parent/Legal Guardian’s contact information
3. Enter your student’s full name and date of birth
4. Select the school you want to apply to: “Coweta Charter Academy”, then select “Enter the Lottery”
5. Select a lottery/grade level
6. Select “submit”
7. Be on the lookout for communications from Lotterease that will keep you updated on your lottery application status.

For information regarding lottery preferences, enrollment, and application, please read our Lottery Rules and Procedures.

Once an applicant has been offered a seat at our school, please follow the instructions received in the seat offer communication to follow the registration process.

1. First, accept the offer.
2. Second, complete the registration online via Infinite Campus.
3. Third, upload the required documents within 10 days of the day the applicant accepted the offer. If you are unable to upload the documents, please call 770-727-5959 to speak with Jessica Ivey, or email her at jessica.ivey@cowetacharteracademy.org for a time to bring them in.

We are happy to assist you!

The following will be required** to finalize enrollment:

• Enrollment Application
• Birth certificate or Passport
• Social Security card or waiver form
• Parent/Guardian Driver’s License or other state issued ID
• Custody Documents (if applicable)
• Immunization record: GA form 3231 (example) or waiver (Ver en español)
• Georgia Hearing, Dental, Vision, Nutritional Screening Form: GA form 3300 (example)
• 2 proofs of residency proving residency in Coweta, Fayette, Meriwether, Pike, or Spalding counties. Acceptable proofs include:
  • current utility bill (gas, water, electric)
  • home mortgage statement
  • home contract/deed or lease agreement
  • current bank statement
  • current paycheck stub
• Affidavit of Residency
  • or Displaced/Sublet Affidavit of Residence
• Driver’s license
• Parent Release of Student Records
• Liability Release
• Photograph, Interview, and Testimonial Media Release

If applicable, the following forms must be signed in front of a notary:

• Affidavit of Religious Objection to Immunization (Ver en español)
• Affidavit of Residency
• Social Security Waiver

If an applicant cannot upload the required documents, please contact Jessica Ivey at jessica.ivey@cowetacharteracademy.org to set up an appointment time to submit forms.

**Exceptions for required documents

• If the applicant is in the process of moving to the approved counties, notify the school and upload all other required documents.
• If the applicant has a doctor’s appointment after the deadline to submit the required documents, please upload a doctor’s note or appointment card in place of the medical forms until you receive the forms.
• If the applicant does not own the home or renting the home, the homeowner or lessee will need to provide the two proofs of residency and sign the affidavit of residency as the homeowner.
• If an applicant does not have computer or printer access, contact the school and a registration packet will be provided.

Acceptable Use Policy (PDF)

Affidavit of Parental Guardianship (PDF)

Affidavit of Religious Objection to Immunization (PDF)

Affidavit of Residency (PDF)

Displaced or Sublet Affidavit of Residence (PDF)

Enrollment Application Form (PDF)

Enrollment Policy (PDF)

Georgia Form 3231 Example (PDF)

Georgia Form 3300 Example (PDF)

Georgia Form 4400 (PDF)

Homeschool Transcript Form (PDF)

Liability Release Agreement (PDF)

Non-Parental Affidavit of Guardianship (PDF)

Parent Release of Student Records (PDF)

Photograph, Interview, and Testimonial Media Release (PDF)

Social Security Card Waiver Form (PDF)

Declaración jurada de objeción religiosa a la vacunación (PDF)

Section 3111(b)(2)(A) of ESEA/ESSA's Title III statute requires states to establish uniform statewide entrance and exit procedures for the identification of English learners (ELs) The first step in this process is to identify potential ELs for English language proficiency (ELP) screening. For this purpose, Georgia provides a required Home Language Survey (HLS) in 20 language versions for school systems to use during enrollment processes. Parents' responses on the HLS indicate whether the student is a potential English learner who must be administered the ELP screener.

Learn more

You will receive electronic communication via email or text from Lotterease if your student received a seat or has been placed on the waitlist.

You have 7 business days from the date you were offered the seat to attend. After those 7 days are up, the seat will be rescinded and offered to the next student on the waitlist.

You will need to complete the application form within 14 business days including uploading the required documents. If you do not submit the registration form within 14 business days from the date you accepted, the seat will be rescinded and offered to the next student on the waitlist.

The following are required to complete enrollment by August 1, 2024: birth certificate, student’s social security card/waiver form, immunization form (GA form 3231)/waiver form/doctor’s appointment card, ear/eye/dental (GA form 3300)/doctor’s appointment card, 2 proofs of residency, and driver’s license.

If you are unable to submit any of the required documents, please notify the enrollment administrator at jessica.ivey@cowetacharteracademy.org. If your student has a doctor’s appointment for the medical forms, please upload a doctor’s note/appointment card with the date and time of the appointment. If you are in the process of moving, please email the enrollment administrator at jessica.ivey@cowetacharteracademy.org.

If you do not have an email address, we will assist you with the Lottery application. Please call 770-599-0228 or email Jessica Ivey at jessica.ivey@cowetacharteracademy.org.