Enrollment Policy

The Lotterease Enrollment Platform manages all aspects of the enrollment process. Links to Lotterease are accessible on the school’s website and by contacting the school directly. If a parent does not have access to a computer or to internet, they may contact the school to submit an application.

Open enrollment and lottery dates will be established and published on the school’s website in advance of the open enrollment start date.

Applications will be accepted each year during an open enrollment period. All applications will be date/time stamped as they are received and then filed by grade level. All applications received after the open enrollment period will be placed at the bottom of the waiting list for that particular grade level in the order in which they are received. In the event a lottery priority applies to an application received after the open enrollment period, the application will be placed according to the approved lottery priority hierarchy.

1. For the purposes of the lottery, the following terms are defined as follows:
   1. All references to dates are defined to mean the close of business on the date indicated.
   2. Lottery refers to the selection of applicant names by a random, system generated process within the enrollment management system.
   3. Lottery refers to the process whereby all eligible applicants are assigned a random lottery ID number by the computer-based enrollment system and sorted, by grade, in order of the randomly assigned ID number.
2. All new applicants, including siblings of those already attending the school, participate in the lottery irrespective of preference status.
3. Only applications received prior to the end of the open enrollment deadline are eligible to participate in the lottery.
4. Lottery results will be communicated electronically as well as posted on your dashboard in the Lotterease platform.
5. A lottery shall be conducted by a school to include all grades in which the number of applicants exceeds the number of expected seats available. The number of seats available will be determined by the capacity available minus the number of students who recommit for the upcoming school year.
   1. If the number of applicants is less than the number of seats anticipated to be available, a system-generated lottery shall be conducted for that grade and all applicants for that grade shall receive an offer of admission.
   2. Siblings of applicants in another grade who are offered and have accepted admission based upon the preference established by the rescinded offer shall maintain the seat accepted and the sibling whose offer that has been rescinded shall be considered to have a preference of an applicant with a sibling applying for the same academic year
6. All applicants offered a seat shall be required to affirmatively respond to an offer for acceptance and complete the online registration process within the designated time. Those not responding within the designated time will have their offer rescinded.

1. All preference categories shall be published on the school’s website prior to the lottery being conducted.
2. All applicants entitled to receive an initial placement preference shall be identified PRIOR to the lottery.
3. Preference status entitles an applicant to be offered an available seat ahead of applicants without a preference status.
4. Please note that Federal Law requires immediate enrollment/placement throughout the year of children who are homeless.
5. Please note if we were the school of origin at the time of new foster care placement, subject to court-ordered change in parental custody and/or displaced because of an emergency situation the law requires immediate enrollment/placement throughout the year of those students.
6. Siblings who are applying for the first time will receive preference only after one of the siblings has received an offer.
7. The following preferences shall be considered:
   1. A sibling of a student enrolled in the charter school.
   2. A student whose parent or guardian is a full-time teacher, professional, or other employee of Coweta Charter Academy.
   3. A student whose parent or guardian is a member of the governing board.

Parents will be notified electronically of their child’s acceptance. An applicant will have seven (7) calendar days, starting from the date an offer is made, to respond to the offer by either accepting or declining in the Lotterease platform. If the applicant fails to respond, the offered seat will be rescinded and offered to an applicant on the waiting list.

Should the applicant decide to accept the offered seat, they will receive an electronic confirmation within 24-48 hours of their response. This communication will contain instructions for completing the enrollment and registration process. Starting from the day of the applicant’s acceptance, they will have fourteen (14) calendar days to complete the online registration form and provide the required documents. If these specified registration items are not submitted within fourteen (14) calendar days, the applicant will lose their seat and offered to the next applicant on the established waitlist.

If capacity is not reached after the established open enrollment period, subsequent applications will be accepted and ordered based on the date the application was received and the preferences extended to the applicant. As seats become available, they will be offered to applicants according to this established order until capacity is reached.